In the next screen check the box next to “with specific words in the sender’s address” and define MAIL-DAEMON, postmaster and any of the other generic names of these programs you encounter: The type of the new rule should be the one that moves messages from someone to a folder: You can accomplish this easily by creating a “bounced” email addresses folder in Outlook, then going to the Rules screen and selecting “New Rule”. If you haven’t already, I strongly suggest creating a rule in Outlook so that all messages received from MAILER-DAEMONs, postmasters and so on will be automatically moved to a specific folder. Normally, you will receive the bounce-back messages in your Inbox. This is where Email Address Collector comes in, our product that lets users filter messages and build an email addresses list with ease. Removing “bounced-back” email addresses lists – Step 1Įven if Microsoft Outlook gives users the possibility of extracting and creating email addresses lists from contacts, it lacks any further filtering abilities, as well as the one we are looking for – extracting email addresses from the body of the message. Why not use that time and bandwidth, which is basically wasted, for other things? This downtime affects in different proportions both large and small companies as well as business and normal users, regardless of each ones’ email address list size. If your client base consists of a list of email addresses with hundreds of thousands of entries, then inevitably, you will receive a large number of bounce-backs. This can happen for a number of reasons, when users cancel their subscriptions to the email provider, if the email addresses are spelled incorrectly (and thus, non-existent), if the email account holder exceeded his mailbox size quota etc. The “bounce-back” is a general term describing the action where user A sends a message to user B’s address and sometime later receives an error notification saying that the email message could not be delivered.
#HOW TO BLOCK EMAILS ON OUTLOOK 2013 HOW TO#
Since there seems to be a growing interest about this topic we will concentrate this week on how to create a list of “bounced” email addresses and erase them from your global email addresses list. Usual email addresses lists range from dozens to hundreds of thousands of entries (and even millions if you are a business with a large client base and many affiliates), and are beginning to overwhelm any user. I think the fact that lists of email addresses have grown to unbelievable sizes in the last couple of years, with blogs, newsletters, social media and all the other wonderful things Web 2.0 brought to the table is a self-evident truth. Read on to find out how or just scroll to the bottom of this post for the instructions.*
#HOW TO BLOCK EMAILS ON OUTLOOK 2013 LICENSE#
*In the following tutorial we will benefit from two of our top-selling products in order to achieve this task, but we have a surprise for you! You will not have to purchase both of them, for a limited time only for every purchase of Email Address Collector we will give away one free license of QuickList.
*This week we will answer another frequently posted question (both from users of our products and general Outlook users) with a short tutorial on how to search for bounced email addresses and erase them from your email addresses list.*